Roundcube Backup Wizard – Best Methods to Save Files Locally

Overview: Roundcube is a webmail email client, it store entire email data on server. To overcome data loss or maintain mail flow, user must have updated and working backup. So, in this post, I will discuss best solution to use for backup Roundcube emails. 

Roundcube is an open-source web based email platform which a lot of people use to communicate. Everyone needs to keep their data safe so today. User can rely on experts verified email backup wizard to comply with backup requirements.

Many users think that keeping their data on the cloud is safe but it may not always keep your data secured. That is because there are various hackers who might try to get into your account and compromise your emails.

Or, they may completely erase your data and you will not be able to get them back. So, it is always important to have a backup of the files you have on the cloud. Keeping a local backup is a good practice & it comes in handy when you need to access offline data.

Reasons to Use Roundcube Backup Wizard

There are two methods that we are going to learn about. First one is to download the data directly from the Roundcube webmail. The second one requires you to have the Outlook application installed in your system.

You can install the application before applying the method or simply jump to the working steps of the tool. We are also going to provide the key features of the tool for you to understand why it is a better choice.

However, let’s first take a look at the reasons to backup Roundcube emails.

What Are the Reasons to Create a Backup of the Data?

There are various reasons such as:

1. Increasing security and privacy to ensure that your data is safe from external threats and hacking. It’s like a second layer of protection.
2. In case you want to access the data offline where there is no internet connection, local backup is useful.
3. Avoid the risk of losing your data by downloading the files. If there is any accidental deletion or technical issue, your data may get lost.
4. If you need to migrate your data, you should keep a backup. This will ensure that no information is lost during the transfer.

Method-1: Backup Emails from Roundcube Directly

This is a pretty easy procedure. Roundcube has a built-in feature called Export which allows users to take a backup of their data. Find the working steps below:

1. Start by going to Roundcube webmail (https://webmail.roundcube.101.hostinglogin.net/) and logging in to your account.
2. Select the email you want to download and click on the More option at the top right of the page.
3. Open the Menu and choose Export from the drop-down.
4. The email will be saved in your Downloads folder in the File Explorer with .eml extension.

Drawbacks of Not Using the Professional Tool

The manual method is very easy and any user can apply it to download their emails. However, there are few disadvantages of using this method. Here is the list:

• You will have to repeat the procedure for every email separately.
• Only suitable for users who want to download about 5-6 emails or maximum 10 emails.
• Since there is no option to export multiple emails, the process becomes very time-consuming if there are more than 10 emails.
• Moreover, users are also required to have access to the Roundcube application to backup Roundcube emails.

Method-2: Keeping a Backup of the Data Using the Outlook Application

Here, we will first save the data in EML files using the Export feature from Roundcube, and then move them to Outlook. Simple steps are:

1. Perform the above steps to download the email. Login → Select Email → More → Export.
2. Once you download the files that you want, open the Outlook application.
3. Now, from the File Explorer, select the files, drag and drop them in Outlook one-by-one.
4. The email will start appearing in your Outlook mailbox.

Are There Any Disadvantages to Backup Emails from Roundcube Manually?

Yes, there are various disadvantages of this method as listed below:

• The method is not hard to understand but users who have a Microsoft Outlook account can only perform this method.
• Again, the process requires you to download emails one-by-one and export them separately by dragging and dropping them in Outlook.
• No option to move emails in bulk to Outlook.
• Becomes more time-taking and complex if there are a lot of emails and duplicates are created.

If you want the best solution that does not take a lot of time and also saves multiple emails together, go to the next method.

Method 3 – Best Roundcube Backup Wizard to Save All the Emails in Bulk

The software helps you to download your emails without wasting a lot of time and in bulk in your desired format. It is an all-in-one Email Backup Tool that allows you to take a backup of the files that you want and not worry about the size of the mailbox.

Let’s check out the steps and then we will learn about the benefits of using this tool.

How to Use the Software to Download Emails As Backup Locally?

Following are the steps to backup emails from Roundcube:

1. Install the tool and Run it on your Windows OS.
2. Click on the Open button and choose the Email Account option.
3. Select the Add Account option to add your account to save data from.
4. Enter the username and password for your email account and hit Login.
5. Preview your mailbox and open the Export menu.
6. Select the desired format and click on Export to save the data.

Your entire mailbox will start downloading and the data will be saved in your chosen format. Now, let’s take a quick look at the benefits of using this software.

Advantages of Using the Wizard to Backup Roundcube Emails

• The software provides formats like PST, EML, & MBOX to save the data
• It is possible to download emails in bulk and create a backup locally
• You have the option to choose only certain folders for backup if required
• The folder structure and data integrity remains the same after backup
• There are no errors or data loss situations even in bulk downloads
• This tool is compatible with all the versions of Windows OS

These are the benefits of using the software.

To Conclude

With the help of the Roundcube backup wizard, it becomes very easy to take a backup of all or selective data and save it offline. There is an option for users to choose their desired file format to save the emails as.

The manual methods are also easy to use but have a few drawbacks which are eliminated by the software. If there are only a bunch of emails that you need to save, you can go with the manual method.