Sometimes, there are users who want to take a jump from one email platform to another. Here is an example of such a switch i.e. to import Zimbra TGZ to Outlook. But why do people want to make the switch?
There can be one to many reasons for that depending upon the email platforms that we are talking about. Here, we will understand about Zimbra and Outlook and check why users are looking to jump to the second platform.
Moreover, we will understand the simple methods to transfer the data. About the platforms now!
Zimbra is an open-source email client which has turned out to be a great platform for a lot of users. So why do users want to import TGZ to Outlook and leave Zimbra?
Microsoft keeps updating Outlook and it keeps getting better with every update attracting more users towards it. Even though Zimbra is said to be a better communication tool, Outlook has been winning hearts for quite a long time now.
A lot of users and organizations find Zimbra to be a less productive platform as compared to Outlook. Users shift to Outlook for various other reasons that we are going to share in the next section. Post that, the methods for migration start!
Users Want to Import Zimbra TGZ to Outlook – What Can be the Reasons?
Outlook has proven to be a better email platform against Zimbra and these are the reasons why:
- Outlook has a simpler interface than Zimbra and takes less time to compose, send, or respond to an email.
- You get spam protection preventing unwanted emails from coming to your inbox.
- It is easier to find emails in the mailbox by using the Search feature.
- Users are allowed to set reminders for events, tasks, appointments, etc.
- Synchronization of all the contacts on Google, Facebook, Yahoo! Mail, etc. is possible. If you learn how to import TGZ file to Outlook, you can have all your contacts in one place.
- Moving to a company where Outlook is used as the primary email client can lead to migration.
Now, there are so many reasons for a person to switch. Let’s take a look at the methods for it.
Manual Method to Migrate the Data Files in 3 Steps
This method is going to be divided into 3 steps for users to understand the process and apply it easily. It is going to be a time-consuming method to import Zimbra TGZ to Outlook so make sure you have a few hours to sit at it.
The 3 steps of this technique include:
- Saving the data from first account (Zimbra)
- Moving the Data to Outlook
- Exporting the Files to PST Format
All these steps are to be performed manually. If you are looking for a speedy solution, we have the Zimbra to Outlook Converter. It is a pretty quick moving tool for users in a hurry!
Let’s first take a look at the manual steps for migration.
Step 1 – Downloading Emails is the First Step to Import Zimbra to Outlook
Follow these steps to save the data:
- Open your Zimbra account and move to the Preferences tab.
- From there, click on the Import/Export option.
- Now, select the emails that you want to download or choose All Folders.
- Here, you can choose selective folders or all of them and hit OK.
- Press the Export option to transfer the data.
The files will be saved in a compressed .tgz file. Extract them and the data will be stored in EML format.
Now, to move these files to Outlook.
Step 2 – Drag & Drop Data to Import Zimbra TGZ to Outlook
- Go to Outlook and click on the Folder tab.
- Choose the New Folder option.
- Give the name as per your requirement and save the folder.
- Now, select the emails, drag & drop them in the folder in Outlook.
Step 3 – Exporting These Files to Outlook Supported Format
- In Outlook, go to File → Open & Export → Import/Export.
- Choose Export to a file and click on Next.
- Select Outlook data file (.pst) and choose Next.
- Go to the folder you created and set the destination.
- Hit Finish to complete.
Fast-Moving Solution to Learn How to Import TGZ File to Outlook
The manual method may be useful but it takes a lot of time to complete as we saw above. The Zimbra to PST Converter, on the other hand, is a very useful solution. It is a complete working guide to convert the data directly from the Zimbra account.
The software is capable of converting the files in bulk from an account to a different format without any complications. Moreover, there are various features that a user can apply in case they want to move only selected emails.
We will take a quick look at the steps to import TGZ to Outlook and then move towards the benefits of using the Email Migration Tool.
Step-Guide to Transfer the Data Directly With the Help of the Software
- After downloading the tool, run it and go to the Open menu.
- Choose the Email Accounts option from there and Add Account.
- A new interface will appear, enter the details for your Zimbra account and hit Add Account.
- Then, preview the emails and go to the Export section.
- Open the menu and choose PST from the Email Files section.
- Apply the filters that you want for conversion and press Save.
Advantages of Using the Software to Import Zimbra TGZ to Outlook
The software has various benefits:
- Converts emails in bulk while keeping the folder structure maintained
- Users are also allowed to import Zimbra TGZ to Thunderbird
- Allows users to directly log in to their Zimbra account to convert emails
- Selective data conversion from Categories by using Advanced Filters
- Transfer data from a specific period of time using Date-Range filter
- Preview the emails before migrating them along with their attachments
- No limitations on the size of the files to transfer
Wrap-up
Many users are looking for a switch due to their business requirements and want to know the methods to import Zimbra TGZ to Outlook. Other reasons for migrating data are also mentioned in the article above. The methods explained here are useful but the manual method has some drawbacks.
Being a 3-stage procedure, it takes a lot of time out of the user’s schedule to make the transfer. Moreover, it is not an entirely safe solution. Thus, the tool comes in handy when there is a need to transfer bulk data.