Transfer Outlook Emails to Another Account – Things to Know

Seeking a technique to transfer Outlook emails to another account? You have landed on the right page for this solution. This is an in-detail guide of the process to migrate your data without failure. We will explain 3 case scenarios for users to be aware of everything and use the method according to their needs.

Moving the data from an email client is not as easy as moving images. Outlook consists of a lot of information of a user including emails, contacts, calendars, etc. which are stored in a PST or an OST file.

So, when you move emails from one account to another in Outlook, you need to be very careful of the methods. We will go through the methods but before that, we will understand the difference between both the file formats.

When Outlook is configured with the POP server, it stores all the data in the Personal Storage Table file i.e. PST. If Outlook is configured with the IMAP server, the data is stored in an Offline Storage Table i.e. OST.

Additionally, it allows exporting the PST file for migration purposes.

Now, let’s take a look at the methods one-by-one.

Different Techniques Applied to Transfer Outlook Emails to Another Account

There are two case scenarios that we are going to consider for migrating your data. First one is divided into two sections; Outlook Web and Outlook-Desktop. Both of these scenarios are explained in detail in the upcoming part.

Briefly – If you are using Outlook Web, direct migration can be done. In case you are using Outlook for Desktop, first, you will have to convert the OST data to the other support format i.e. PST. Then, you can import the data using the Import/Export Wizard.

Another way to move emails from one account to another in Outlook is if you already have the data stored in the PST file or a running Outlook. For this, you can simply use the Import/Export Wizard and export your data files.

All of these methods are pretty easy and can be performed without failure. But before that, why is there a need for users to transfer the data on the same domain?

Reasons for Migration

• Since there have been a lot of security breaches in various email clients and webmail, users want to keep their data safe. So, they want to transfer Outlook emails to another account to keep safe from hackers.
• They might want to keep a backup of their data in another account. In case they lose the data from the first account, they would still have it stored as backup in the second one.
• A lot of users prefer keeping their professional data and personal data separate. Thus, moving the data to another account can segregate the files.
• If you are switching companies, the previous company can revoke your access from Outlook. So, you can transfer the data to have access to it.

Moving to the scenarios.

Case 1 – How to Move Emails from One Account to Another in Outlook Web?

In this case, you would already have a PST file stored in your system somewhere. So, for this method, you can use the IMAP Migration Tool which will allow you to transfer your data from one account to another.

If you want to migrate selective data only, you can use the Advanced Filters. There is a Date-filter which will allow you to transfer your data from a specific period of time. Moreover, there is a Category-filter using which you can select the Category you want to transfer the data from.

Steps to Transfer Outlook Emails to Another Account With the Tool

Implement these steps:

1. Run the tool and click on the Open option. From the list, choose the Email Accounts option.
2. Select the Add Account button and enter the details for your first Outlook Web account. Hit Add Account.
3. Now, once your mailbox opens, you can go further with taking a preview.
4. Click Export to open the menu. Choose IMAP from the Email Services section.
5. Provide the credentials for your second Outlook account and click on Save.

Your data will start moving. Once the process to move emails from one account to another in Outlook.

This method is for those users who have a PST file or are using Outlook web. If you have Outlook for desktop, or in case the data is stored in your OST file only, go through the next section.

Case 2 – Migrating the Data from the Desktop Application

For this method, you must be using Outlook for desktop or an OST file. So, for this, you need to convert your data file to the Personal Storage Table format (.pst). To do that, you need to use the OST Converter Tool and change the file format to transfer Outlook emails to another account.

Once you do that, you will be able to import this file. So, this process is divided into two parts. First is conversion and second is import.

The software for converting the files is very useful as it allows the users to add as many OST files as they want for export. If you have large-sized files, the tool provides support to open them, take a preview, and convert them to desired file format.

Moreover, it doesn’t mess up the folder structure or the order.

Step 1 – Move Emails from One Account to Another in Outlook Via Conversion

Here is the step-guide:

1. Open and launch the software. Hit Open → Email Data Files.
2. Choose Outlook OST Files and press Choose Files.
3. Look for the files you want to add, select them, and click on Open to insert them. Take a preview of the files.
4. Now, click on the Export button. Select the PST option from the File Formats section.
5. Enter the destination to save the file by clicking in Browse. Finally, tap on Save.

This will convert your files in just a few minutes.

Step 2 – Import/Export Wizard to Transfer Outlook Emails to Another Account

Once you have your converted files, follow these steps:

1. Open your Outlook for desktop and click on the File tab.
2. From there, you have to choose the Open & Export option and go to the Import/Export section.
3. Here, choose the Import from a program or file option and click on Next.
4. Choose Outlook data file (.pst) option and press Next.
5. Search for the file that you want to import via the Browse button. Click Next.
6. Mark the Import files to the current folder option and hit Next.
7. Tap on Finish to complete the process to move emails from one account to another in Outlook.

After this you can access your data. If this is not your case, move to the next process.

Case 3 – Manual Method to Transfer the Data with the Built-in Outlook Tool

If you already have the data stored in your PST file, you do not have to go through any of the above steps. You can simply do the following:

1. Open the Outlook account and select File → Open and Export → Import/Export.
2. In the Import/Export Wizard, choose Export to a file and click on Next to automatically transfer emails from one account to another in Outlook.
3. There, you have to click on the Outlook data file (.pst) from the window and press Next.
4. Click on the Browse button to choose the file where you saved it.
5. Press the Finish button.

Your data will be completely migrated to the other account without any issues.

These are the simple steps and the case scenarios that users face. As per your requirement and case, you can choose the method and migrate your data safely.

In a Nutshell

There are various reasons why a user wants to transfer Outlook emails to another account like we have mentioned in this article. Make sure to go through all the case scenarios and their solutions carefully. If any one of these is your case, you can easily transfer your data using the method mentioned.

Both the tools will provide you with a swift motion of migration as well as conversion. Read all the information given correctly to understand the methods and gain all the knowledge about what to do in such a situation.