Master the technique to Convert PST to CSV with this simple and quick tutorial guide. Covering up all the information about Outlook and TXT files, we will move towards the method to export the data. The reasons for converting the data are also included in the upcoming section. Let’s start!
There are plenty of users who are working with Microsoft Outlook for communication purposes. They have an account on Outlook for personal or professional use. Since we know that Microsoft Outlook is an email client, a lot of users prefer using it.
But, they want to convert PST file to TXT for multiple reasons. The data from an Outlook mailbox is stored in one Outlook supported file i.e. PST. This file stores all the data from your mailbox including the emails, contacts, calendars, etc.
If you want to save data as a backup or remove the formatting and just save the information, you have to convert it to TXT. Since the data is in the PST file, to export the files, users have to convert them to extract the data.
Let’s see why users need to export the data.
The Need to Convert PST to TXT Arises Because
Users find multiple reasons to export their data but the task may become complicated if you are not fully aware of what you want to do. Thus, deciding to just export your data is not enough. You should have a reason behind that. Here are a few:
- After converting your data, you will be able to manage it in Microsoft Excel or other spreadsheet programs in a better way.
- You can save the raw data where the text is free of formatting once you convert PST file to TXT and get rid of the unusual characters.
- With that, you can also avoid atrocities like data corruption or loss.
- There is no need to download any software to read the data. You can simply open the text files on applications like WordPad, Notepad, MS Word, or Notepad++.
- Moreover, it is easier to share the TXT file on various platforms as compared to the Outlook supported file.
- These files are also smaller in size.
Techniques to Follow For Converting Data to the Desired File Format
To convert PST to TXT file, there are two methods that we are going to follow. The first one is the easiest way out and a quick solution to work with. It is the PST to TXT Converter that allows its users to add and convert the data that they want in bulk. This solution has no drawbacks and there are no issues faced during the conversion.
Another solution is by performing the manual steps using the Outlook application itself. It is also a very useful technique but has some downsides to it. We will discuss the drawbacks of the tool after learning the process.
Solution 1 – Convert PST File to TXT in Just a Few Clicks With the Tool
For this method, we are introducing the PST Converter Tool which is an expert-recommended solution. The software is designed with smart and advanced algorithms for novice users to work with. There are no hidden complexities in the tool and it provides various features to the users.
If you want to transfer your data in bulk, you shall find no issue with that. The software is capable of converting as much data as you want. Before moving on to the steps, let’s find out what all features the software provides.
Key Features of the Tool to Convert PST to TXT File
The list of the features go like:
- Transfer the data to another email platform directly (web or desktop-based)
- Provides filters to export data from a specific time-period only
- It allows you to transfer all the data like emails, contacts, calendar, etc.
- Convert the data to different file formats like EML, MBOX, OST, etc.
- Allows migration of data in document formats like TXT, HTML, CSV, etc.
- There are no limitations on the size of the data that you want to convert
- Any number of files can be added to the software to convert Outlook email to text file
- Works with all the Outlook versions (old as well as new) on Windows OS
Now that we are aware of the benefits of the software, take a quick look at the working steps.
What Are the Steps to Run the Tool & Convert the Files?
The tool has very simple steps:
1. Start by launching it on any Windows OS version. Then, click Open the menu and choose the Email Data Files option.
2. Here, you will see the Outlook PST Files option. Click on that and select Choose Files.
3. Now, from the window that appears, choose your files to convert Outlook email to plain text.
- If you want to log in to your account, you can choose the Email Account option from the Open menu.
- Then, you can choose the Add Accounts option and enter the details for your Outlook account.
4. After that, take a look at the files, apply the filter if you want to transfer only selected files. Set the Date-Filter and choose the Categories you want to convert.
5. Once that is done, choose the destination to save the converted data. Save them.
Your data will be saved!
Solution 2 – Using Outlook Application to Convert PST to TXT File
For this method, do the following:
- Run your Outlook application and open your mailbox.
- Now, open the email that you want to convert.
- Here, find the File tab and click the Save button.
- Enter the destination for your file and click on the dropdown beside the Save As Type option.
- Choose Text Only (.txt) from there and click on the Save button.
Your file will be saved as txt file format in your chosen location.
Now, there are a few drawbacks of using this method that we are going to understand.
Manual Method to Convert Outlook Email to Rich Text Has Some Limitations
The method mentioned above is a very useful technique but renders a few limitations. Take a look at them below:
- For the manual approach, you must have your Outlook application installed in the system.
- If you want to perform the steps for a single email only, it is a very useful approach. Otherwise, the process is not suitable for exporting multiple emails.
- Facing the truth, it is possible for the data to be lost or the information may be mismatched after manual conversion.
- This manual way to convert PST file to TXT is very time-consuming and confusing as it converts only one email at a time.
- You will only be able to transfer the data without header information, attachments, HTML formatting, etc.
So, if you have only 4-5 emails that you remember by heart for conversion, using the manual method will be your choice.
This is the End
Many users who are still using Outlook as their email client want to export their data in a file format which eliminates all the formatting. No extra characters are added. In such cases, users find solutions to convert PST to TXT and perform the procedure for bulk data.
However, the manual method is not capable of converting the data in bulk and takes a lot of time as mentioned to perform the process. The software, on the other hand, is capable of exporting all the data that the users want as per their requirement.